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Post-Award & Contract Administration

Plain-language definitions of every Post-Award & Contract Administration term that shows up in government tender work.


Post-Award & Contract Administration

Agreement / Contract Agreement

The signed formal document binding the government and contractor to the terms of the awarded tender.

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Post-Award & Contract AdministrationDLP

Defect Liability Period (DLP)

The post-completion period during which a contractor must fix defects in the work at its own cost before the security deposit is released.

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Post-Award & Contract AdministrationEOT

Extension of Time (EOT)

A formal grant by the government client extending a contract's completion deadline without imposing liquidated damages for the extended period.

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Post-Award & Contract Administration

Final Completion

The stage at which all contractual work including defect rectification is certified complete, triggering release of retained security.

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Post-Award & Contract Administration

Guarantee Period

The period after delivery or completion during which a supplier or contractor warrants the performance and quality of goods or works.

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Post-Award & Contract AdministrationLOA

Letter of Award (LOA)

The formal written communication from a government buyer to the successful bidder confirming that the tender has been awarded to them.

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Post-Award & Contract AdministrationLOI

Letter of Intent (LOI)

A pre-award communication signalling the government's intention to award a contract, before the formal Letter of Award is issued.

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Post-Award & Contract AdministrationLD

Liquidated Damages (LD)

Pre-agreed financial penalties deducted from a contractor's bills when the contract is completed after the scheduled deadline.

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Post-Award & Contract AdministrationMB

Measurement Book (MB)

The official register in which work quantities are measured and recorded as the basis for payment in government works contracts.

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Post-Award & Contract AdministrationNTP

Notice to Proceed (NTP)

The formal instruction from a government client to a contractor to begin work on a contract from a specified date.

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Post-Award & Contract Administration

Punch List / Snag List

A list of outstanding defects and incomplete items compiled at substantial completion that a contractor must fix before final completion.

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Post-Award & Contract Administration

Substantial Completion

The stage when a construction project is sufficiently complete for the government to occupy or use it, even if minor items remain.

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